Policies and Regulations

Academic regulations

Scope of application, citation and relationship with faculty-specific academic regulations

The University’s Academic Regulations are set out below in two Parts:

  • Part I sets out Academic Regulations that are applicable to all levels of studies at the University of Ottawa (unless a particular regulation specifically indicates otherwise).
  • Part II sets out Academic Regulations that are applicable to graduate studies only.

When citing a particular regulation, the regulation number should be preceded by the roman numeral I or II, according to the Part in which the particular regulation is found (e.g., when citing regulation 5, “Registration”, found in Part I below, reference should be made to “Academic Regulation I-5”; or when citing regulation 3, “Graduate Enrolment”, found in Part II below, reference should be made to “Academic Regulation II-3”).

Students are advised that some faculties have their own academic regulations, which must be read harmoniously with the University’s Academic Regulations set out below. Students are encouraged to consult their faculty’s calendar or website for any such faculty-specific academic regulations.


Terminology used on the University of Ottawa website and in University publications

Following the implementation of the new Student Information System in November 2016, some terminological changes were made to academic regulations, namely:

  • the term “session” is replaced by “term”;
  • the term “credit” is replaced by “unit” in English only, except in some expressions such as “credit transfer” or “advanced standing credit” that are commonly used throughout Ontario universities;
  • the term “crédit” in French will continue to be used.

The University has sought to update this terminology on its website and in its publications. However, it is possible that examples of the old terminology remain, particularly in older or archived official texts. The old and new terms have the same meaning and should be considered equivalent.

Preamble


Part I: Academic Regulations applicable to all levels of studies at the University of Ottawa


Part II: Academic Regulations applicable to graduate studies only

Note: The Academic Regulations in this Part came into effect on January 1, 2017.

Administrative policies and regulations

University of Ottawa policies and regulations set out guiding principles or courses of action to be consistently followed under specific conditions. Exceptions require the prior consent of an approving authority, very often the Administration Committee.

University of Ottawa By-Law No. 1 (2019)

University of Ottawa Board By-Law No. 3 (2020) - Delegation of Approval of Contracts and Signing Authority (PDF, 882KB)

Regulation on Bilingualism at the University of Ottawa


Governance


Student affairs


Human resources


Financial resources


Information technology and telecommunications


External Relations and Communications


Research and inventions


Physical Resources and Equipment and Services


Procurement

Administrative procedures

University of Ottawa procedures detail specific courses of action or explain how to apply specific policies.

Materials management


Media production

Procedure 12-1 - Regulations Governing Media Production Services


Multimedia Distribution Service

Procedure 12-2 - Multimedia Equipment and Rooms


Reprography Service

Procedure 12-3 - Reprography Section


Physical Resources

Procedure 19-2 - Selection Procedure for Consultants and Contractors


Governance


Translation Office

Procedure 20-2 - Services provided by the Translation Office


Information Management

Procedure 20-4 – Disposition of Information


EDP Security


Strategic Enrollment Management


Sports Services

Procedure 40-1 - Sports Services


Protection Services

Procedure 60 - Complaints against uniformed staff


External Relations

Procedure 41-1 - Receipt of Gifts-in-Kind, including Works of Art


Research and Inventions


Finance


Harassment and discrimination


Mediated Teaching and Learning

Procedure 10-1 - Centre for Mediated Teaching and Learning


Budget

Procedure 3-7 - Budget Management


Human Resources

Forms