Retirement Allowances

Approved Executive Committee of the Board of Governors X2007.3

RETIREMENT ALLOWANCES

PRINCIPLE

1. This policy defines the eligibility requirements and payment conditions governing support staff retirement allowances.

 

SCOPE OF POLICY


2. Subject to Article 5 below, this policy applies to all non unionized support staff members holding a regular position at the time they retire. Other support staff members are governed either by their employment contract or by their collective agreement.

 

ELIGIBILITY

3. Clinicians hired in “geographic full time positions” are not eligible for retirement allowances.

4. Term employees (including those participating in the pension plan) are not eligible for retirement allowances.

5. Support staff members paid through research grants do not automatically receive a retirement allowance. They may be offered an allowance if the grant conditions permit and if the budget can cover the allowance amount.

6. Support staff members who are on long term disability leave at the time they retire are not eligible for retirement allowances.

7. Support staff members who are on unpaid leave at the time they retire are not eligible for retirement allowances.

8. All members hired or transferred in an eligible category on or after May 1, 2018 are not eligible for the retiring allowances.

DEFINITIONS

9. a) Standard salary of the position

The standard salary for the salary class to which the retiring employee's position belongs, based on the pay scale in effect as of May 1, 2003 (see Appendix A of this policy).

b) Multiplication factor

  • Figure equaling .004 for staff under 60 years old or not having reached “factor 90”
  • Figure equaling .006 for staff 60 and over or having reached “factor 90” between age 55 and 60

c) Factor 90

When adding the employee's age (expressed in years, months and days) and his or her years of contribution in the pension plan (expressed in years, months and days) gives a total of at least 90.

d) Number of years of service at the University eligible for the calculation of the retiring allowances

Total number of years of active service at the University of Ottawa accumulated up to the earlier of their retirement date or April 30, 2020 (expressed in years, months and days). The total excludes pension credit years from other employers, years spent on unpaid leave and years of service previous to continuous service at the University.

e) Number of years of service remaining before normal retirement age

Number of years of service the employee has left before reaching age 65, that is, normal retirement age (expressed in years and months). This figure always equals 5 (and no more) for staff between the ages of 55 and 60; it then goes down progressively between the ages of 60 and 65, finally dropping to zero at age 65.

ALLOWANCE FORMULA


10. Eligible employees retiring between the ages of 55 and 65 receive a retirement allowance whose amount is determined according to the following formula:

[Standard salary of the position] x [multiplication factor] x [number of years of service at the University eligible for the calculation of the retiring allowances] x [number of years of service remaining before normal retirement age]
 

PROCESS


11. In compliance with Policy 9a), staff members who take one or more unpaid leaves before the earlier of their retirement date or April 30,2020 have their number of years of service adjusted accordingly.

12. Retirement allowances are paid through faculty and service budgets.

13. According to the Income Tax Act, a portion of the allowance may be tax exempt.

14. To receive their retirement allowance, employees in salary classes 1 through 9 must give at least three months' notice of their departure, while employees in classes 10 through 17 must give at least six months' notice. The notice is irrevocable. That said, all employees are encouraged to provide the longest possible notice, to help their faculty or service with both financial and succession planning.

15. Retirement allowances are paid within one month of the employee's departure.
 

INTERPRETATION AND APPLICATION


16. The Director of the Human Resources Service is responsible for interpreting this policy. Faculty and service authorities are responsible for its application, together with the Director of Human Resources.

 

EXCEPTION


17. Any exceptions to this policy require written approval from the Administrative Committee.

Published January 16, 2007
Revised June 7, 2018

(Human Resources Service)


APPENDIX A

SALARY STRUCTURE 2003-2004

35 HOURS/WEEK

Support Staff
 

GRADE

PTS

%

MINIMUM $

STANDARD $

MAXIMUM $

PTR 2%

1

92-108

90%

22,746

25,273

27,800

505

2

109-127

89%

23,948

26,908

29,598

538

3

128-147

88%

25,196

28,631

31,494

573

4

148-177

86%

26,311

30,595

33,654

612

5

178-209

85%

28,373

33,380

36,718

668

6

210-244

84%

30,605

36,435

40,078

729

7

245-286

83%

33,073

39,847

43,832

797

8

287-335

81%

35,552

43,891

48,280

878

9

336-399

80%

39,211

49,013

53,914

980

10

400-459

80%

43,815

54,768

60,245

1,095

11

460-540

80%

49,253

61,566

67,723

1,231

12

541-634

80%

55,444

69,305

76,235

1,386

13

635-745

80%

62,407

78,009

85,810

1,560

14

746-875

80%

69,679

87,099

95,809

1,742

15

876-1025

80%

76,989

96,236

105 859

1 925

16

1026-1200

80%

84,126

105,157

115 673

2 103

17

1201-1405

80%

90,023

112,528

123 781

2 251

 

APPENDIX A

SALARY STRUCTURE 2003-2004

36.25 HOURS/WEEK

Support Staff
 

GRADE

PTS

%

MINIMUM $

STANDARD $

MAXIMUM
$

PTR 2%

1

92-108

90%

23 558

26 176

28 793

524

2

109-127

89%

24 803

27 869

30 655

557

3

128-147

88%

26 095

29 654

32 619

593

4

148-177

86%

27 251

31 687

34 856

634

5

178-209

85%

29 386

34 572

38 029

691

6

210-244

84%

31 698

37 736

41 509

755

7

245-286

83%

34 255

41 271

45 398

825

8

287-335

81%

36 822

45 459

50 005

909

9

336-399

80%

40 611

50 764

55 840

1 015

10

400-459

80%

45 380

56 724

62 397

1 134

11

460-540

80%

51 012

63 765

70 141

1 275

12

541-634

80%

57 424

71 780

78 958

1 436

13

635-745

80%

64 636

80 795

88 875

1 616

14

746-875

80%

72 168

90 210

99 231

1 804

15

876-1025

80%

79 738

99 673

109 640

1 993

16

1026-1200

80%

87 130

108 913

119 804

2 167

17

1201-1405

80%

93 238

116 547

128 202

2 331

 

APPENDIX A


SALARY STRUCTURE 2003-2004

37.5 HOURS/WEEK

Support Staff
 

GRADE

PTS

%

MINIMUM $

STANDARD $

MAXIMUM
$

PTR 2%

1

92-108

90%

24 370

27 078

29 786

542

2

109-127

89%

25 658

28 830

31 713

577

3

128-147

88%

26 995

30 676

33 744

614

4

148-177

86%

28 191

32 780

36 058

656

5

178-209

85%

30 399

35 764

39 340

715

6

210-244

84%

32 791

39 037

42 941

781

7

245-286

83%

35 436

42 694

46 963

854

8

287-335

81%

38 091

47 026

51 729

941

9

336-399

80%

42 011

52 514

57 766

1 050

10

400-459

80%

46 944

58 680

64 548

1 174

11

460-540

80%

52 771

65 964

72 560

1 319

12

541-634

80%

59 404

74 255

81 681

1 485

13

635-745

80%

66 865

83 581

91 939

1 672

14

746-875

80%

74 656

93 320

102 652

1 866

15

876-1025

80%

82 488

103 110

113 421

2 062

16

1026-1200

80%

90 135

112 669

123 936

2 253

17

1201-1405

80%

96 453

120 566

132 622

2 411

 

APPENDIX A

SALARY STRUCTURE 2003-2004

40 HOURS/WEEK

Support Staff
 

GRADE

PTS

%

MINIMUM $

STANDARD $

MAXIMUM
$

PTR 2%

1

92-108

90%

25 995

28 884

31 772

578

2

109-127

89%

27 369

30 752

33 827

615

3

128-147

88%

28 795

32 721

35 994

654

4

148-177

86%

30 070

34 965

38 462

699

5

178-209

85%

32 426

38 148

41 963

763

6

210-244

84%

34 977

41 640

45 804

833

7

245-286

83%

37 798

45 540

50 094

911

8

287-335

81%

40 631

50 161

55 178

1 003

9

336-399

80%

44 812

56 015

61 617

1 120

10

400-459

80%

50 074

62 592

68 852

1 252

11

460-540

80%

56 289

70 361

77 397

1 407

12

541-634

80%

63 364

79 205

87 126

1 584

13

635-745

80%

71 323

89 153

98 068

1 783

14

746-875

80%

79 633

99 542

109 496

1 991

15

876-1025

80%

87 987

109 984

120 982

2 200

16

1026-1200

80%

96 144

120 180

132 198

2 404

17

1201-1405

80%

102 883

128 604

141 464

2 572