Open to researchers with multi user equipment (2 researchers minimum).

For an application to be eligible for support through the EFP, the applicant must:

• Hold a full-time tenure or a tenure track position at the uOttawa
• Have a peer adjudicated research grant or contract
• Demonstrate that it is an emergency 
• Demonstrate the scientific significance of the equipment, that the equipment is up to date, and that optimal use will be possible after the repair
• Demonstrate the ongoing need of the equipment for research purposes
• Share costs equally between the Faculty, Researchers (all involved), and EFP
• Provide the location of the equipment (research equipment must be located on the main campus or in Roger-Guindon Hall)
• The maximum award from the Research Management Services in the EFP is $5,000 (total repair cost of $15,000) 

IMPORTANT NOTE: The EFP can be only awarded once. To be eligible, the researchers must not have obtained funding through the EFP in the past.

Ineligible costs 

• The operational cost of the equipment
• The cost of repair to equipment with an expired life expectancy
• The cost to extend the equipment’s life expectancy for optimal functionality
• Core Facilities and CFI funded equipment while eligible to IOF

Deadline

There is no deadline for the EFP. Proposals will be considered on an on-going basis.

Proposals must be submitted electronically (in a single PDF file) to:

EFP – Emergency Fund for Minor Equipment Repair

Research Management Services
[email protected]

Requirements

The proposal for the EFP must include the following information:

• A short description of the equipment and its usage (1 page)
• A justification of the request detailing the importance of the equipment for the researcher and other research projects requiring the use of equipment (1 page)
• The maintenance program in place to ensure optimal use of the equipment (max 1 page)
• The list of research projects using the equipment (max 1 page) that includes:
  • name of principal investigator
  • research project title
• A budget for the entire cost of repair, including all matching fund portions, should they be awarded (1 page)
• At least 2 quotes confirming the cost of the repair
• A confirmation of the researchers’ contribution to the repair (account number)
• Common CV or equivalent
• A copy of the original invoice with the purchase date of the equipment

Each application must be accompanied by:

• A Request for Funds – University Research Committee form (RE form) completed and signed by all parties. This form confirms the researcher’s and the Faculty’s approval of the proposal.
• A written letter of recommendation from the Faculty and/or Department confirming that financial support will be provided in an amount at least equal to the amount being requested of the EFP. The following information should be included in the letter of recommendation:
  • The confirmation that the Faculty and/or Department will provide financial support in an amount equal to the amount being requested of the EFP
  • The specific dollar amount of matching funds to be provided by the Faculty and /or Department

IMPORTANT NOTE: Application packages must not exceed 15 pages including the RE form, letter of recommendation from the Faculty and/or Department, fund proposal, two quotations, confirmation of the researchers contribution, and C.V. in OCGS Format. Any additional pages will be removed.

Adjudication Process

The allocation of funds is evaluated by the selection committee and decided through a business review process based on the applicant’s ability to demonstrate the needs for the equipment as described in the proposal requirement section.

Evaluation Criteria

The evaluation for the EFP is based on documentation available in the original proposal. Applications will be assessed according to the following selection criteria:

• Demonstration of ongoing need and essentiality of the equipment
• Appropriateness of the maintenance plan for ongoing optimal use
• Age and mechanical lifespan of the equipment
• Number of researchers and students that use the equipment
• Verification that the budget reflects the price shown in the two quotations
• Faculty and/or Department support and recommendation

Proposals must be formatted in accordance with generally accepted standards at the granting councils, as follows:

• Text must be single-spaced, with no more than six lines per inch and in black color
• The accepted font is Times New Roman regular 12 pts, or any comparable font – nothing smaller
• Condensed font and applications completed strictly in italics are not acceptable

IMPORTANT NOTES:

• All text, including references, must conform to these standards. Incomplete applications and/or applications that do not meet the presentation standards may be rejected or be at a disadvantage.
• Color images submitted in the proposal will not be duplicated in color for the peer reviewers.

Any funds remaining at the end of the validity period indicated on the official Notification of Decision will be reverted to the program.

For more information please contact Research Management Services at [email protected].